As a business leader, a sub-par delivery for a live streaming event is an enormous failure. No one likes a glitchy and choppy broadcast. Considering that 74% of UK businesses have pivoted to use live streaming to engage with their consumer base, it goes without saying they are investing in optimising digital media. We’ve compiled a bite size cheat sheet to get you from fatal failure to five-star review in 5 easy tips.

  •     Not prioritising the audience experience

Live videos hold users’ attention 10-20x longer than pre-recorded or on-demand content. The great thing about live virtual events is the ability for the audience to engage with your brand in real time. Having an audience engagement plan is vital. Know when and how to incorporate feedback and Q&As. Then communicate this information to your attendees. This makes it easier to encourage engagement.

If you’ve watched any Instagram Live feed, you would have noticed that the comments roll in hot and fast. 

This can be overwhelming particularly if the responses require a tailored response. Having a dedicated resource monitoring comments and questions during the feed is critical to a positive audience experience.

That task can be made easier with a branded hashtag tailored for the live stream. For platforms with built-in interactive comment feeds, you can ask your viewers to begin any questions with it. This makes responding simpler and more efficient. Virtual events don’t need to be lonely. Keep virtual attendees engaged. Offer options that are relevant to each attendee type and utilise online event guides for virtual events.

Data is the only way to prove event success. Measuring engagement and capturing attendee data are the only way to prove event ROI and activate the buyer’s journey.

  •     Failure to test your equipment, audio and internet

 ‘Tap-tap is this thing on?’ You want engagement for your live stream but not if all they’re going to say is, “We can’t hear you.” Make sure all of your audio equipment is working both during your rehearsal and on the day of the stream. As a backup keep an extra microphone and batteries on hand for a live stream and spare headphones if you’re joining as a remote caller. Where possible opt for a wired Headset or Headphones as this will ensure better connectivity.

Equally important is to consider how you look and sound. As a presenter, you will need to hold your viewers’ attention without distracting them with poor lighting and noise interference. Find a minimal background and prepare your space. Preferably a quiet space with no distractions or buzzing sounds from an air conditioning unit. Whilst you may not have access to a professional studio you can set up your camera angle to avoid backlighting from windows or room lighting. You want soft illumination that’s evenly spread around your face for the maximum quality in the stream. Ring lights are a great inexpensive solution.  

Make sure your network can handle a live stream too. If you’re streaming high quality video, you will need a wired internet connection.

Old school may not look pretty but it might be the difference between a lost connection, disappointed clients and lost consumers. A surefire way to commit a livestream fail is to go live with a bad internet connection, audio and video. Viewers have a low tolerance for terrible streams, so ensure you have enough bandwidth. 

About 66% of video streaming service providers have difficulty determining how much bandwidth they need for high-quality streaming. Testing all your equipment and your connection well in advance should iron out any kinks in enough time for you to prepare for any glitches.

  •     Power 

In most countries stable consistent electricity is a given so it’s understandable why it might not make your initial list of items when preparing for a live production, but it should. Without power, your stream will fail. “The larger the production, the more power it can draw,” says Nick Forster, Co-Founder at London Filmed. “If you have everything on the same circuit, everything fails, the stream fails, and you are left with a lot of explaining to do to your client.” Lights are on their own circuit, audio is on its own circuit, and encoders are each on their own circuit. 

Many livestream platforms will put encoders on multiple circuits to create redundancy and use an uninterrupted power supply as a backup in case the power goes down. (This ensures that the stream will never completely fail if one of the circuits fails.) Pretty smart. We like it.

  •     Not prioritising technical production

With the advancement in the world of audio visual technology there are a number of ways to get to the same outcome to give your client the best experience. To avoid ambiguity, collaborate with your production team to consider the impact and how it might affect the goals for your event. Start with the goals and experience to figure out the ‘why’ then work backwards to get to the ‘how’. 

It may seem simple, but having a table for your master control, switcher and encoders are often neglected for a live video production. Having enough space and seating for your team is a core component of an ultimately successful stream. There needs to be a comfortable safe place for your master controls so the live production team can coordinate smoothly and cut the live show without interruptions.

When you have more than one camera, you need a live production switcher which allows you to mix between multiple camera angles during the live broadcast.

Think about redundancy, it’s great having all the fancy tools to achieve your desired outcome but what happens on those days where it’s just not going right. Thinking about redundancy in your systems is the key to ensuring a smooth experience even when the inevitable happens. Examples of redundancy can be running a main and backup streaming system this way if one goes down you can quickly get back up running with your presentation content.

Encoding is the difference between a video recording and a live stream. An encoder is a piece of hardware (or software) used to convert a live feed or pre-recorded video so that it is viewable over the Internet via computers and mobile devices. Examples of encoders include software packages such as vMix or hardware from the likes of LiveU  

  •     Plan your event like you would any other event

You need to plan for your livestream event even if you can do this on the fly. The competition is rife. Tech Jury indicates the live streaming industry to be valued at $184.27 billion by 2027. So you will want to make sure that you stand out and make a good first impression on your live-streaming audience. 

One of the biggest quality issues for live video is failing to start on time. Quality matters. Abandonment rates are significantly higher if the start-time exceeds 2 seconds. Each second thereafter incrementally increases by a further 6% of viewers to jump ship.

Content is king. In a virtual setting, your content is your event. Powerful keynotes, engaging sessions tailored to your attendees are critical. Before you go live, check you have all the materials you need, including any pre-recorded videos, slide decks and sponsor brand assets. Your goal is to get everything prepared to the schedule and running order to ensure precision once you go live. Be clear about how your segments can smoothly transition from one topic to another.

There’s a reason why we do dress rehearsals. It is to improve the production and ensure any glitches are smoothed out. Improv can be hilarious, but not when it means you’re verbally unprepared or your equipment stops working and you don’t have a backup plan. The most talented people practice – that’s how they get to be where they are. 

  • Key takeaways

      Think content-first: From beginning to end, how is each piece of content being used, from audience type to distribution and finally how will the content be used post-event?

      Try to plan the technical production requirements alongside the entire event. This requires a hybrid set of skills of a virtual-event planner or a high functioning cross functional team.

      Designated power sources and the internet are best practices for your live streaming events. Build in time to test the infrastructure pre-event.

      You don’t have to go at it alone – The London Filmed Live Production team are true professionals who can help ensure your event is a success with hands-on support and expert advice.