How Much Does Event Filming Cost?

Event filming costs

Videos are fast becoming one of the most popular ways to capture events. With the rise of social media and an increasing appetite for visual content, it’s always a good idea to video your event.

The question is, how much does event videography cost?

This is often the first question we get asked by new clients.

The conversation usually begins like this: “can you give me an approximate price based on a 2-day event?” Most times, there isn’t enough information for us to provide a useful quote. In this blog, we will discuss how we go about pricing event filming.

We will walk you through our process and the different factors that are linked to cost. You can also take a look at our event filming solutions for more information, and our video production services if you’re looking for pre-recorded content.

Where to start?

Like any other service, there are always cheaper and more expensive options. The first question you want to ask yourself is “what is my event media budget?”. This will guide you towards whether you should speak to event filming freelancers or an event filming company.

Lower budget – freelancers

If your event media budget is less than £600, it’s probably best to look at freelancers as cheaper options. Freelancer costs can be anything between £200 – £600 depending on their experience, the equipment they use, and how competent they are at editing. If that is still too expensive, you might want to look for students or junior videographers who are looking to build their portfolios.

Higher budget – the professionals

The digital age has brought much change in the way we communicate, interact and network with one another. The events industry has profited from this as companies and brands look to go back to basics and connect with their clients in a F2F environment.

Brands are investing more in events as they look to add experiential marketing to their mix, consequently, there is a drive to capture the experience and create FOMO (fear of missing out) for those who didn’t attend!

This is where we really create value for our clients as our specialist filming teams look to capture the unique moments visually and narratively from the day. We then pass the footage on to our team of editors who bring the story of the day together, delivering cinematic, shareable content that captivates audiences.

How much does event filming cost – videography pricing breakdown:

Once you understand your initial budget, you can start thinking about what things you would like in terms of event video outputs. Are you looking for a recap of the day showcasing the best bits in a highlights video?

Or will there be multiple things happening at your event simultaneously that you would like captured? A good event production company will walk through your aims and provide suggestions on what they think would work best.

There are many factors that will influence the price including the event type and size of the crew. The following points will equip you with the right knowledge to help you understand how these factors will influence costs.

Type of event

The most important factor in relation to understanding costs will be the type of event. Will your event be B2B or consumer-focused? The UK event industry is worth an estimated £42bn, and out of this Conferences and Exhibitions makeup over 50%.

These types of events are usually large, with the average conference drawing in 250 attendees. Consequently, this translates into larger coverage for such events and multiple video outputs. For an average conference, we usually record panel talks, presentations, interviews, and networking.

Other event types which may not require such coverage and multiple outputs include charity and party events. There is obviously a big difference between a 2-day conference and a charity event, it’s important to understand this when looking at event video costs.

For event filming with multiple cameras and video outputs, prices start at £2,495.

Size of the camera crew (event coverage)

The size of the camera crew is probably the single most important factor in the cost of your event video. Whilst the event type is a good starting point, what actually happens at your event will determine the size of the crew.

• How complex is the event agenda?
• Will there be multiple stages?
• Will there be workshops?

These are some questions to think about when understanding the size of the camera crew. As a rule of thumb, we recommend one crew member assigned to the different parts of your event content. For example, 1 crew member dedicated to talks, 1 dedicated to highlights footage, and 1 dedicated to interviews. This is especially true if you have a complex agenda, with multiple things happening all at once.

How long is the event?

What is the duration of the event? This is another important factor that directly correlates event videography pricing.

Is your event a half-day? Full day? Or multiple days?

If your event is multiple days and requires multiple video outputs, you should think of package pricing. If your event is a half-day, hiring a full-day crew along with equipment may not be necessary. In addition to this, understanding whether you will need a full crew on all days can help you get your costs down. A good event media company will walk you through the options and help you decide what is necessary.